Security Log In To Protect Owner’s Personal Data.
On opening the Bosscabbie program the user has to enter the correct user
id and password to gain access to the program. Without the correct user
id and password, no new data can be entered or existing data and
report’s accessed. The user id and password are set up on the first run
of the program.
Reminders
Bosscabbie will generate a
list of reminders from the information put into the program via
the other screens.
The Reminder screen will be
displayed every time Bosscabbie is opened.
Such as: Registration.
Insurance Coverage.
Mechanical Certificates.
Gas Certificates.
Drivers Licenses.
Brake Pads - replacement dates.
Service Transmission.
Add Taxi.
The user can add as many taxis as their license allows for. The number
of taxis that the program can run is unlimited.
Add Driver.
It is a simple process to add drivers to the program. The number of
drivers that can be added is not limited regardless of the number of
taxi the program is running. Includes NOK, Drivers License and
Taxi Drivers License numbers, Etag Number
Enter Shift Details
The Enter shift details form has 3 major sections to it.
1. The first section deals with the current shift details,
monies taken, klms driven etc. These details are entered off the payin slip
or envelope
2. The second section deals with the drivers performance and
GST.
It is here that the owner determines whether or not he is holding the
GST for the driver.
If the owner puts a tick in the box beside Collect GST - The
program will tell the owner how much money
to put aside for the drivers GST component of the shift. A report
can be run later showing the daily shift amounts of GST that the
has collected or held back on behalf of the driver.
This sections will tell the owner how many cents per klm and litres per
klm the driver is doing.
3. The Third section deals with actual payin amount and any
Rebates or Short payins In this section the Operator/Owner can see how much the Taxi has
netted for the night, do banking, check the actual
payin amount against what was in the payin envelope.
Month To Date Reports on Taxis & Drivers
It also has a running Report section which will show the owner how
the driver is doing for the current month in fuel and cents per
klm
And finally it will show the owner how the cab is doing overall in
KPL and CPK MTD for all shifts for the current month regardless of who
was driving the cab.
Example of Cab's Centers Per Klm rate over
the month - regardless of who was driving the cab,
Example of Driver Report - His performance over
the past month, regardless of which cab he drove.
The owner will be able to run reports on all drivers and cabs to see
how many cents per klm and klms per litre
they are doing over the course of a month, quarter or year
This month to date feature in Bosscabbie
allows the Owner or Manager to monitor both drivers and cab's
performance
over any given period of time. - This will provide the owner with some very useful information.
It may well enable the owner to detect a loss of performance of some
vehicles long before it might normally appear.
There by
saving the owner money in major repairs and time off the road by way of
early detection.
3. The Third section deals with the actual monies paid in.
The first box shows the payin to owner - which is the total
payin less any fuel or shift expenses the driver had.
Next is - Total Payin - which is
total amount the cab earned without any deductions for fuel etc.
Next is
- Cash to Owner - which is the cash amount that
should be in the payin envelope (Auto
Calculated).
Next is
- Cash in Envelope - If there is a
short payin of cash - you put the actual cash amount paid in here.
Next is
- Rebate to Driver - This is cash back to driver if
dockets and fuel for shift is greater the drivers share of the take (Auto Calculated).
Next is
- Short Payin - This deducts the Cash In Envelope
from Cash to Owner and put the short fall amount here
(Auto Calculated).
Next is
- Insurance - This is for any insurance
the driver has paid the owner for the current shift.
Next is
- Fuel Driver - This is for any fuel the driver has
personally paid for in a fuel agreement with the owner
Next is
- Shift Net - This is the amount of money
the cab has made for the shift less all deductions(
Auto Calculated).
Next is
- Amount Banked - This is a simple banking
tracking process that runs a report once you have entered the data
Reports.
Bosscabbie program runs a number of reports on Vehicles, Drivers and
Finances.
Litres per kilometer
Cents per kilometer
Drivers Klms per shift
Drivers take per shift
Cabs take per month
Costs per vehicle per month
Shift Report for each Cab Cheques Written Report Expenses Report for Each Cab Tyre Report Rego Report Drivers Etag Report Fleet Income Report Managers Report Roster Amongst Other Reports
Bas Statement.
Bosscabbie completes Bas Statements for multiple persons per month, so
it can prepare a Bas Statement for several different owners, managers
and drivers.
Bosscabbie will run 2 types of bas
statements for multiple Owners.
1 With PAYG not added
2. With PAYG Added
Fleet Maintenace
An extensive Fleet Maintenance sections is available in Bosscabbie -
which includes
Insurance
Maintenance
Service Schedule
Tyres
Rego
Adding Vehicles to the fleet
Daily Check list for Drivers
Machinery Check List for Owners
Vehicle Maintenance Section.
Bosscabbie has an extensive Vehicle Maintenance Section which tracks
repairs and costs for all vehicles in the fleet. It can run a report of
what repairs, parts and costs were involved for each vehicle – each
month. This will meet the new government guide lines for program
maintenance for the taxi industry.
This Section also gives you the ability to program in routine
replacement of Front and Rear Brake pads.
Vehicle Maintenance Input Screen
Machinery check List
Only a portion of the Check list is shown here.
Drivers Daily Check List
Service Schedule
You will be able to program services ahead - Bosscabbie will then give
you a reminder prior to the service coming due.
With pop up reminders for Gas Certificate and Machinery Certificates
Tyres
You will be able to keep track of the life and costs of your tyres much
easier with Bosscabbie
Registration
Bosscabbie will keep track of all your
fleet registrations and tell you when a rego is due.
Tax
Invoice.
Bosscabbie prints tax invoices for drivers, this lists shifts,
payins, expenses and totals it off. The owner simply prints off invoices
at the end of the month and hands them to the drivers.
Bosscabbie will track the drivers for the
month - regardless of which cab they drive over that period. So
if a driver is in 4 different cabs for the month - Bosscabbie will
issue a tax invoice which will include the 4 cabs driven by the driver
for the selected period.
The Drivers Tax Invoice will pick up all the cabs the driver has driven
on the past month,
As in the example above the Driver was in Cabs 100, 200, 300 and 500 for
the selected period of time.
Taxi Shift Report Bosscabbie can run a shift report for any selected period of time.
It will list the date, Driver, Total Take, Payin, Fuel,
Dockets, Efpos, Insurance paid by driver, Cash and Any monies banked.
Short Payin & Rebate Reports
Bosscabbie will run both short
payin and rebates reports for when a drivers shift has taken more
dockets and Efpos then cash.
At the end of the month you can run both reports and do a simple
subtraction to see who owes who money. It is a very simple and
easy way to keep track of rebates and short payins.
In the example below - the driver has a Short payin amount of $48.10 for
the month of April 2005
and a Rebate amount of $98.15 for the same month.
So the Operator/Owner owes the driver $50.05
These reports will track the Driver for the
selected period of time - Regardless of which taxis he has driven for
the month.
In the examples above - The driver has been in 4 different cabs for the
month.
Insurance
Bosscabbie will track and keep a cost of your
insurance policies and given you a reminder when they are coming due for
renewal.
Profit and Loss.
Bosscabbie will run a profit and loss
statement for all vehicles based on their radio number. This statement
can be for a month, quarter or full year.
